Expense Management (Beta)
Endpoints for Expense Management such as Claims and Expenses
Claim
A claim is a request made by an employee for reimbursement of incurred expenses. The claim can originate from multiple sources including manually created, credit card imports or virtual card transactions. The claim includes totals and summary details of the individual expenses.
Endpoints
GET /beta/company/{companyId}/claim
GET /beta/company/{companyId}/claim/{claimId}
Claim Object
{
"id": "3462",
"createdOn": "1970-01-01T00:00:00Z",
"approvedOn": "1970-01-01T00:00:00Z",
"finalisedOn": "1970-01-01T00:00:00Z",
"fromDate": "1970-01-01T00:00:00Z",
"toDate": "1970-01-01T00:00:00Z",
"claimantId": "4645",
"claimantName": "Kylie Magenta",
"summary": "",
"description": "Reimbursement April",
"total": {
"grossAmount": 141.03,
"netAmount": 128.21,
"taxAmount: 12.82,
"currency": "AUD"
},
"approvers": [
{
"id": "4709",
"name": "John Red"
}
],
"externalCode": "KMAGENTA",
"employeeNumber": "E00012",
"notes": "",
"status": "Finalised", // None | NotSubmitted | PendingApproval | Approved | Finalised | Rejected
"claimTypeId": 1,
"customFields": [
{
"type": "",
"name": "",
"value": ""
}
]
}Parameters
finalisedDate (date)
A filter for the finalised date of the claim, the results returned will be after or on the specified finalised date.
status (enum)
A filter on the status, if none provided all status will be included in the results.
Expense
Expenses, also referred to as transactions, are the individual expenses that are included in a specific claim. The expense includes the individual transaction details such as price, quantity, description, totals, as well as other data related to splits, allocations, and Fringe Benefit Tax (FBT).
Endpoints
GET /beta/company/{companyId}/claim/{claimId}/expense
GET /beta/company/{companyId}/claim/{claimId}/expense/{expenseId}
Expense Object
{
"id": "1234567",
"createdOn": "1970-01-01T00:00:00Z",
"code": "PRD1",
"name": "Product 1",
"isSplit": true,
"splitChildren": ["1234567:456", "1234567:457"],
"splitParent": "",
"description": "",
"quantity": 2,
"amount": {
"grossUnitPrice": 0,
"netUnitPrice": 100,
"grossAmount": 0,
"netAmount": 0,
"taxAmount: 0,
"currency": "AUD"
},
"taxCode": "GST",
"entityId": "ENT1",
"projectId": "PRJ001",
"costCenterCode": "CC001",
"glCode": "GL001",
"externalCode": "",
"isPersonal": false,
"recipient": {
"type": "Guest",
"code": "",
"name": "Jane Doe",
"employeeId": "EM12345",
"employeeNumber": "HR12345",
},
"isOmitted": false,
"notes": "",
"claimTypeId": 1,
"customFields": [
{
"type": "",
"name": "",
"value": ""
}
]
}Parameters
includePersonal (boolean) - false
A filter for including personal expenses in the claim.
includeOmitted (boolean) - false
A filter for including omitted lines in the invoice, omitted lines are those that are excluded from the invoice totals and from approvals and workflows.